Amended May 16, 2002
Section 1. The name of this institution shall be the "Grant County Archaeological Society."
Section 1. The purpose of the Society shall be to increase and disperse knowledge and appreciation of all cultural subjects, and to that end, work to assist and support museums; to collect and preserve objects of cultural interest; to protect historic and pre-historic sites, works of art, scenic places, natural monuments, artifacts, and wild life from needless destruction; and to offer facilities for popular instruction and opportunities for aesthetic enjoyment. The Society proposes to foster increased co-operation among governmental agencies, authorities, professional archaeological commissions, amateur archaeologists, individuals, museums, and educational institutions.
Section 1. Any person who is in sympathy with the purposes of the Society shall be eligible for membership. Active members shall be those members of the Society who pay regular dues.
Section 2. The membership of the Society shall be composed of Active Members, Honorary Members, and Life Members.
Section 3. Honorary Members shall be non-members of the Society, nominated by the Board of Trustees and elected by the membership, who have contributed to the Society exceptional services such as their time or expertise. Honorary Members shall be non-voting members and shall receive the Society newsletter.
Section 4. Life Members shall be long-time members of the Society, nominated by the Board of Trustees and elected by the membership, in consideration of extraordinary service to the Society. Life Members shall not be required to pay dues.
Section 1. All business and property of the Society shall be managed by a Board of Trustees composed of nine Trustees to be elected by and from membership of the Society. Ex-officio Trustees may be elected by the Board for ability in specific areas outside the membership of the Society for terms to be determined by the Board of Trustees.
The Trustees may elect a Member to honorary status on the Board.
Section 2. The nine elective Trustees shall serve for three years or until a successor is elected, expect that of the first Trustees three shall be elected to serve for one year, three for two years, and three for three years. Thereafter, all Trustees shall be elected for terms of three years, and three shall be elected and three retired each year. An alternate shall be elected each year to serve in the event a Trustee cannot fulfill his or her duties.
Section 3. A President, a Vice President, a Secretary, and a Treasurer shall be elected annually by and from the Board of Trustees, including alternates, and shall serve for one year or until a successor is elected. These officers shall also be officers of the Society. The officers shall be limited to four consecutive terms in office, but may serve again after stepping down for at least one year.
Section 4. If a member is lost from the Board of Trustees, the alternate member elected for the same term, or a subsequent alternate, shall fill the seat for the unexpired term. If an officer is lost, the Board of Trustees shall fill the office from one of its members, including alternates.
Section 5. No Trustee shall receive compensation from the Society, except for reimbursement of expenses incurred directly on behalf of the Society and approved by the Board of Trustees.
Section 6. There shall be at least one standing committee of the Board of Trustees, known as the Executive Committee.
Section 7. The Executive Committee shall consist of the officers. The President and Secretary shall be chairman and secretary, respectively.
Section 8. The Board of Trustees may elect staff members and fix their compensation and remove them, provided that opportunity be given for a hearing before the Executive Committee.
Section 1. The Society shall hold regular monthly program meetings and in November of each year, at a time to be determined by the Board of Trustees, the annual meeting of the Society shall be held. During the annual meeting of the Society, three Trustees shall be elected to fill the vacancies left by the three retiring Trustees.
Section 2. Special meetings of the Society may called at any time by the Secretary upon the order of the President, or upon written request of ten Members. No business may be transacted at a special meeting that is not specified in the call for the meeting.
Section 3. Notice of meetings of the Society shall be mailed by the Secretary to all Members at least ten days prior to the date of the meeting.
Section 4. At meetings of the Society, thirty percent of the Membership in good standing shall constitute a quorum for transacting business.
Section 5. Meetings of the Board of Trustees shall be called by the President whenever Society business dictates. All Board meetings, unless urgent, shall be announced beforehand in the monthly newsletter. A guideline of four meetings per year is suggested but not mandatory. The December Board of Trustees meeting, during which officers for the coming year are elected, shall be regarded as the annual meeting of the Board.
Section 6. A special meeting of the Board of Trustees may be called at any time by the President or upon written request of three Trustees.
Section 7. Reasonable notice of meetings of the Board of Trustees shall be given by the President to all Trustees.
Section 8. At meetings of the Board of Trustees, five Trustees shall constitute a quorum.
Section 9. If an active Member of the Society desires that the Board of Trustees consider a matter, that person may submit it in writing at a regular monthly Society meeting.
Nominations and Elections
Section 1. Any person desiring to become a member of the Grant County Archaeological Society may apply to any member and pay dues.
Section 2. Nominations for election to the Board of Trustees shall be made by a committee of three Members of the Society, appointed by the President, of whom not more than one shall be a Trustee. Any seven Members of the Society may also make nominations. All such nominations in writing which reach the Secretary at least twenty-one days before the annual meeting of the Society shall be incorporated in the final ticket. Only Members in good standing shall be eligible for nomination.
Section 3. The final ticket of nominations to the Board of Trustees shall be printed and one copy mailed to each Member of the Society who is entitled to vote, at least ten days before the annual meeting of the Society.
Section 4. At the annual meeting of the Society in November, the polls shall be closed, the ballots counted and results of the election announced. In the case of a tie vote, the meeting shall proceed to choose by ballot between the persons involved in the tie. The successful candidates shall enter upon the duty in January while using the time between November and January as a transition period during which the new officers become familiar with their responsibilities.
Section 5. Any elective Trustee may be removed at any regular meeting of the Society by two-thirds vote of the Members present and in good standing.
Section 6. Nominations for election to officer shall be made from the floor at the annual meeting of the Board of Trustees.
Section 7. Election of officers shall be by ballot at the annual meeting of the Board of Trustees.
Section 8. The Board of Trustees may accept gifts of books and other objects for collections on behalf of the Society.
Section 1. These By-laws may be amended by a two-thirds vote of all Members qualified to vote. The vote may be taken either by mail or in a meeting of the Society, provided that notice of the purport of the proposed amendments shall have been mailed to all Members at least fifteen days prior to the date of the counting of the vote, and provided that a certificate of such amendments signed by the President and Secretary be filed with the State Corporation Commission of New Mexico.